State Documents Interest Group
SDIG

Documents Association of New Jersey
State Documents Interest Group
Ad Hoc Committee for the Preservation of Documents in Electronic Format
Meeting Minutes
February 2, 2001

Present: Geetali Basu (gbasu@ccm.edu), Susan Kadezabek (skadezab@monmouth.edu), Carol Bruce (brucecar@shu.edu), Ann Grice (agrice@ebpl.org), Shelley Myer (samyer@scils.rutgers.edu), Mary Alice Cicerale (cicerale@rci.rutgers.edu), Susan Sabatino (sabatinos@wpunj.edu), Susan Lyons (slyons@kinoy.rutgers.edu), Dorothy Warner (warner@rider.edu).

Susan Lyons recommended an outline for proceeding with our recommendations for Digital Preservation by the State Depository Library Program. Following a presentation by Shelley Myer of her research regarding the migration of New Jersey state documents from print to web, the following voluntary assignments were given:

1. Background and Statement of the Problem

1. Fragility of digital documents - Susan Lyons
2. Migration of documents from print to web - Shelley Myer
3. Problem of the digital divide - web-only access does not serve all NJ citizens - Susan Sabatino
4. Efforts of the State Library thus far - commending the work done by Bob Lupp in maintaining the NJ Government Documents on the Web site - Susan Lyons will discuss this with Bob Lupp

II. Discussion of Best Practices for Preservation - drawing from the literature on digital preservation practices - Susan Lyons and Dorothy Warner

III. Recommendations for State Depository Library Program

• Cost concerns (with extracts of relevant recommendations from the NCLIS report)- Dorothy Warner
• Recommendations for cataloging - Mary Alice Cicerale
• Recommendations for printing e-documents - Susan Kadezabek
• Rationale - Susan Sabatino

The meeting was adjourned.

The next meeting will be April 6, 2001.

Recorder

D. Warner